Secretarial Compliance Executive

Job Overview

Key Responsibilities

• Manage routine secretarial and corporate compliance requirements.
• Maintain statutory registers, corporate records, minutes, resolutions and other secretarial documents.
• Prepare and maintain documents required under the Companies Act, 2013 and applicable rules.
• Maintain and monitor the statutory compliance calendar.
• Assist in preparation and filing of ROC forms, returns and other statutory documents.
• Track compliance deadlines and ensure timely closure of activities.

• Coordinate Board, Committee and shareholder meetings.
• Assist in preparing notices, agendas, resolutions and explanatory statements.
• Assist in drafting and maintaining Board and shareholder meeting minutes.
• Maintain records of Board approvals, resolutions and action points.
• Coordinate with internal stakeholders and external advisors for governance-related activities.

• Support appointment/resignation of directors and other statutory changes.
• Assist with shareholding-related matters and other corporate actions.
• Prepare resolutions, declarations, letters, notices and other secretarial documents.
• Coordinate with external Company Secretaries, legal advisors, auditors and consultants.
• Support audits, due diligence and regulatory reviews.
• Ensure corporate records and documentation are complete and properly maintained.

• Monitor changes in the Companies Act, rules, notifications and applicable regulations.
• Research regulatory requirements and assess their potential impact on the company.
• Support implementation of new or revised compliance requirements.
• Maintain compliance trackers and highlight upcoming deadlines or compliance gaps.
• Assist in preparing documentation and responses for audits and regulatory reviews.

• Coordinate with Finance, HR, Legal, Compliance and other departments for required information.
• Liaise with external Company Secretaries, legal counsel, auditors and consultants.
• Follow up with stakeholders to ensure timely completion of compliance activities.
• Maintain confidentiality of sensitive corporate, legal and regulatory information.

Candidate Requirements

• 2–3 years of experience in Company Secretarial, Corporate Secretarial or Corporate Compliance functions.
• Good working knowledge of the Companies Act, 2013 and applicable rules.
• Practical experience in maintaining statutory registers and corporate records.
• Exposure to ROC filings, Board processes, resolutions, minutes and secretarial compliances.
• Strong drafting, documentation and record-management skills.
• Good regulatory research and analytical abilities.
• Strong communication and stakeholder coordination skills.
• Ability to manage multiple compliance activities and deadlines independently.
• Good working knowledge of MS Word and MS Excel.

Preferred Qualifications / Experience

• Experience in FinTech, NBFC, financial services or other regulated industries will be preferred.
• Experience with a foreign-owned subsidiary, wholly owned subsidiary or multinational group is an advantage.
• Experience coordinating with external Company Secretaries, legal advisors, auditors or compliance consultants.
• Exposure to corporate actions, director changes, shareholding matters or restructuring activities.
• CS qualification / CS Executive (Intermediate) or relevant professional qualification will be an added advantage.

Key Performance Areas (KPIs)

• Timely completion of statutory and secretarial compliances.
• Accuracy and completeness of ROC and other applicable filings.
• Proper maintenance of statutory registers and corporate records.
• Timely preparation of Board and shareholder documentation.
• Accuracy of compliance trackers and documentation.
• Identification and escalation of compliance gaps.
• Effective coordination with internal and external stakeholders.
• Timely response to changes in regulatory requirements.

What the Candidate Can Expect

• Opportunity to work closely with the Legal & Compliance function.
• Exposure to corporate governance, statutory compliance and regulatory matters.
• Interaction with cross-functional teams and external legal/compliance advisors.
• Opportunity to take increasing ownership as the company and compliance function grow.